Job Description

Job Description

Job Description

Job Summary:

The Administrative Assistant provides clerical and organizational support to ensure efficient day-to-day operations. This role involves handling correspondence, scheduling, recordkeeping, and assisting staff and management with administrative tasks to support overall company productivity.

Key Responsibilities:

• Perform general administrative duties such as answering phones, responding to emails, and greeting visitors.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain organized filing systems (electronic and physical).
• Assist with data entry, recordkeeping, and database management.
• Manage office supplies inventory and place orders when necessary.
• Support onboarding and HR-related documentation when needed.
• Help prepare invoices, expense reports, and other basic accounting documents.
• Coordinate internal communications and assist other departments as needed.
• Ensure confidentiality and handle sensitive information with professionalism.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 1–3 years of administrative or office support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and attention to detail.

Work Environment:

• Office setting, Monday–Friday schedule.
• Regular use of computers, phones, and standard office equipment.

Company Description

MAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.

Our areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.

We also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.

With the Staffing industry’s badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.
Also, Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city’s industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.

DOE

Company Description

MAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.\r\n\r\nOur areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.\r\n\r\nWe also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.\r\n\r\nWith the Staffing industry’s badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.\r\nAlso, Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city’s industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.\r\n

Job Tags

Work at office, Monday to Friday,

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